decides which committees are necessary to carry out
its business and concerns. Most Monthly Meetings find a Ministry
and Oversight Committee and a Nominating Committee essential.
Other standing committees often include Religious Education,
Finance and Budget, Peace and Social Order, Property, and
Hospitality. Ad hoc committees are sometimes useful for a
particular project or concern. When a committee no longer serves
its purpose, it should be laid down.
conduct business in the same manner as a Monthly Meeting, waiting
on the Spirit to find direction in their operation
and unity in their decisions. It is important that members of
committees, and clerks especially, attend Meeting for Business
regularly to assure smooth coordination between the committees
and the Meeting.
written charge to each committee enables a Monthly Meeting to be
clear both about what it expects of its committees (and
officers) and the limits of the delegated authority. Such clarity
communication within an atmosphere of trust allows Meetings,
officers, and committees to fulfill their respective tasks without
wasteful duplication and frustration.
of committees should be selected according to their abilities and
concerns. Meetings customarily appoint experienced
and capable members of the Religious Society of Friends to the
Worship and Ministry Committee, the Oversight Committee, the
Nominating Committee, and as Clerks of most committees. The
purpose is to assign those responsibilities to persons of spiritual
depth who are familiar with Friends’ faith and ways of organizing
and conducting Meeting work. Serving on a committee allows
Friends to engage in the life of the Meeting. New attenders learn
Quaker decision-making process, and all committee members have
an opportunity to deepen relationships and to develop their gifts.
serve the Monthly Meeting not only by carrying on routine delegated
functions, but also by doing important
background work in preparation for decisions at the Monthly
Meeting for Business. They examine designated matters in depth,
identify the issues, gather the most useful information, and make
seasoned recommendations for decision by the Meeting.When this
work is done well, the Monthly Meeting in session is able to focus
quickly on the matter at hand.
is important that committees keep minutes of their meetings and report
to the Monthly Meeting regularly. In bringing a matter
to the Meeting for Business, the committee should supply concise
background and a clear description of the response it wants from
the Meeting, such as a draft minute. All actions of committees in
name of the Meeting are subject to approval by the Monthly