other yearly meeting committees
committee: coordinates all preparations and
ongoing operations of the Yearly Meeting annual session except the
agenda and program. It arranges housing or camping for all
resident attendees. It provides all necessary equipment for the Yearly
Meeting plenary sessions, committees, interest groups, and for the
Children’s Program. It arranges for a system of communications;
assists with transportation to and from the annual session; and
maintains liaison with the management and food services at the
site. The Arrangements Committee also determines the use of the
various facilities at the site in consultation with the Presiding Clerk,
and maintains a liaison with the management and food services on
of the committee serve through the close of the annual session. The
Arrangements Clerk assigns responsibilities to
members, all of whom, together, ensure the smooth operation of
the Yearly Meeting. The Clerk may ask Monthly Meetings located
near the annual session to assist and provide volunteers to see that
the work is done.
program committee: During the Yearly Meeting
annual session the Children’s Program Committee is responsible
coordinating an educational program and activities for infants and
children up through sixth grade. It selects, supervises and evaluates
the program coordinators, and determines the level of their stipend.
This committee consists of six members, who serve three-year
overlapping terms, with two members appointed annually. The
current and immediate past coordinators are members ex officio.
the committee to name the nominating committee (ad hoc)
<See Representative Committee>.
committee: This committee operates between revisions of the Faith
and Practice. It assembles and organizes
material that may go into a revision of Faith and Practice, and
submits it to the Yearly Meeting for study, discussion and
acceptance. Faith and Practice, also known as “the discipline,” is
instrument for growth as well as a reflection of current feeling and
thought as Friends continuously seek to experience and follow the
leadings of the Spirit. All Meetings and Friends with concerns,
suggestions or questions should submit them to the committee in
writing. The Discipline Committee may also be asked to interpret
matters relating to Faith and Practice.
committee consists of six Friends, representative of the thought
and spirit of the Yearly Meeting, who serve three-year
overlapping terms. The Historian-Archivist is a member ex officio.
At the instruction and with the approval of the Yearly Meeting, the
committee may be augmented by six “permanent” members,
nominated by the Nominating Committee, in order to labor on a
revision of Faith and Practice, preparing material in book form for
acceptance and use by the Yearly Meeting. (“Permanent” members
serve for the duration of the task of revision.) During the time of
revision, the entire committee is called the faith and practice
relations committee: The East-West Relations Committee focuses on
nurturing the work of Friends House
Moscow. It promotes intercultural visitation in the area formerly
called the Soviet Union. The committee consists of nine members
who serve three-year overlapping terms. Three members are
appointed annually. Pacific Yearly Meeting has two representatives
and one alternate on the board of Friends House Moscow, who are
members of this committee ex officio.
committee (ad hoc): The Epistle Committee prepares a statement (epistle)
expressing the spirit and concern of the annual
session to be sent “To Friends Everywhere” when it has
accepted by the Yearly Meeting.
committee is appointed by the Ministry and Oversight Committee and
consists of three Friends who serve for the duration
of the annual session. Their names are publicized at the beginning
of the annual session so that Friends can contact them with
suggestions. One member, who should have served the prior year, is
appointed Clerk. A first draft of the Epistle is read at a plenary
session prior to the final day. Then the committee may hold an open
meeting for consideration and discussion of proposed changes. The
revised Epistle is presented at the plenary session before the closing
Meeting for worship.
faith and practice revision committee <See Discipline
committee: The Finance Committee develops the Yearly Meeting budget
including that for the annual session, for the
fiscal year 10/1–9/30. It recommends an appropriate assessment
the constituent Monthly Meetings for each adult member. The
committee considers all proposed expenditures of money and
makes recommendations for consideration by Representative
Committee or Yearly Meeting.
committee regularly solicits input from Monthly Meetings to determine
the Yearly Meeting’s outreach and other expenditures.
Guided by these recommendations, the committee proposes
contribution amounts and recipients to be included in the budget
for approval at the Yearly Meeting sessions.
proposed budget for the following fiscal year is presented at an
early session of the Yearly Meeting and adopted at a later session.
Following the adoption of the budget, the committee ensures that
all Yearly Meeting officers, committee Clerks and Representatives to
affiliated organizations are notified of the amounts budgeted for
Finance Committee recommends travel reimbursement rates for Representatives
to organizations and for committee members
who travel to committee meetings. It oversees all expenditures that
have been authorized and arranges for an audit of accounts
whenever there is a new treasurer or at least every three years. This
committee is composed of six members who serve overlapping
three-year terms, two of whom are appointed annually. The
Treasurer and Statistical Clerk are members ex officio.
yearly meeting committee: The Junior Yearly Meeting
Committee serves as a support group for the Junior Yearly Meeting
and as the liaison between Junior Friends and Pacific Yearly
Meeting. The committee is responsible for providing appropriate
adult leadership during Junior Yearly Meeting activities and is
available to advise and counsel the Junior Friends. It helps Junior
Friends arrange programs during the annual Junior Yearly Meeting <see
p. 120> and at other times of the year. Ministry and Oversight
appoints a liaison to this committee, to facilitate communication in
committee, officers and Clerks of the Junior Yearly Meeting and other
interested Junior Friends usually meet at the Representative
Committee session to plan for Junior Yearly Meeting. The
Clerk of the committee and the Clerk of Junior Yearly Meeting
jointly report to Representative Committee. The committee may
also meet at other times.
committee consists of eight members who serve three-year overlapping
terms, of whom two or three are appointed annually.
To the extent possible, members of this planning group also attend
Representative Committee. The Clerk or Clerks of Junior Yearly
Meeting are members of Representative Committee ex officio.
latin america concerns committee: In 1997, the annual
session established a standing Latin America Concerns Committee
to gather and disseminate information to Pacific and other Yearly
Meetings regarding Friends groups and service projects in Latin
America. The intention is to support rather than replace spirit-led projects
already supported by Monthly Meetings, Worship Groups and individual
Friends. It is composed of five to nine members as
determined by the Nominating Committee in consultation with the
committee: The Nominating Committee submits nominations for all officers
and committees. A preliminary report is
given in an early plenary session, then posted for study, review and
formal consideration later in the annual session. When vacancies
occur during the year, nominations should be offered to
Representative Committee at its interim meeting. When time is a
factor, the Presiding Clerk, in consultation with the Clerk of Nominating
Committee, may make interim nominations for Representatives
to affiliated organizations. The committee is responsible for
ensuring that organizations are notified of such appointments. The
committee is responsible for notifying appointees, making sure they
understand their responsibilities, and confirming their willingness
to serve. The Nominating Committee may aid the Yearly Meeting by
helping to define the structure and method of appointment of
Yearly Meeting committees.
committee consists of nine members who serve three-year overlapping
terms. Three members are proposed annually by the
Committee to Name the Nominating Committee and approved by
the Yearly Meeting.Members of the Nominating Committee should
be thoroughly familiar with the function and structure of Yearly
Meeting and with Friends practices. They should be aware of the
interests, talents, proven experience, latent gifts and potential
leadership of Meeting participants. The committee membership
should be well balanced as to age, gender and regional representation.
ad hoc Committee to Name the Nominating Committee recommends the
Clerk of this committee from members who are
serving a second year. <See
also Representative Committee, p. 125>.
and social order committee: The Peace and Social
Order Committee encourages and assists Monthly and Quarterly
Meetings in undertaking peace and service activities. With the
approval of Yearly Meeting, it coordinates activities that express
Friends’ testimonies on unity, equality, simplicity peace,
community. The committee seeks to balance its efforts between
peace and social order concerns. It may provide programs during a
plenary session or sponsor interest groups to heighten awareness
of issues and concerns, share activities, and encourage corporate
action on proposed minutes.
committee appraises concerns brought to Yearly Meeting by constituent
Meetings, and requests for interest groups or displays
the Yearly Meeting session that are concerned with Peace and Social
committee consists of nine members who serve overlapping three-year
terms, of whom three members are appointed annually.
It includes the Clerks (or their designees) of the Quarterly Meeting
Peace and Social Order Committees, and correspondents from
Meetings unaffiliated with a Quarterly Meeting. One of PYM’s
Representatives to the Friends Committee on National Legislation
(FCNL) named by PYM’s delegates, and one PYM Friends
Committee on Legislation (FCL) Representative serve ex officio.
Representatives from Junior Yearly Meeting and Young Friends are
encouraged to attend meetings of the committee.
education for children committee: This committee is responsible for
encouraging religious education programs for
children in the Monthly Meetings. The committee may hold
workshops and interest groups at Yearly Meeting to provide
opportunities for Religious Education Committee members from
constituent Meetings to share ideas and problems or to publicize
outstanding materials and programs. The work of the committee is
not limited to First Day School content, but may include related
areas, such as the place of children in Meetings, Quakerly parenting,
pre-school and teenage religious education. The committee may
provide assistance to Monthly Meetings and Worship Groups
through newsletters, regional gatherings, visitations, or other means
as opportunity or need arises. It consists of six members who serve
three-year overlapping terms, two of whom are appointed annually.
committee: This committee is responsible for ensuring good communication
at the annual sessions, distributing
materials to Monthly Meetings, Preparative Meetings and Worship
Groups, and maintaining a current mailing list for these purposes.
is composed of three members, who serve three years with overlapping
terms. The Assistant to the Clerk serves ex officio.
committee: This committee evaluates sites for the annual
sessions of the Yearly Meeting and remains involved as a resource
until the Presiding Clerk and the Arrangements Clerk, in
consultation with the Treasurer, have negotiated a contract. It also
examines the feasibility of a permanent site and makes
recommendations to the Yearly Meeting. It consists of six members
who serve three-year overlapping terms, two of whom are
appointed annually. The present and immediate past Arrangements
Clerks are members ex officio.
with nature committee: Established in 1985 in response to Yearly
Meeting members’ concerns for the environment and
dangers to it, this committee is empowered to act on behalf of the
Yearly Meeting on spiritual concerns as related to the environment
and to develop its charge as way opens. This may take the form of
newsletters or other publications, such as EarthLight. It may raise
funds to further its work. The committee consists of nine members,
appointed for three-year overlapping terms. The EarthLight Editor
and one additional member of the committee are members ex
officio of the national Friends Committee on Unity with Nature
fellowship among friends committee (wfaf): At the 1985 session of
the Yearly Meeting, the Wider Fellowship Among
Friends Committee was established. The committee consists of
three members who serve overlapping three-year terms. Its charge
regularly (in Friends Bulletin or in a newsletter)
on upcoming activities or interests of Friends groups in
which Pacific Yearly Meeting Friends might participate;
the release of Friends for visitation to other Friends groups;
ways to bring Friends together in activities such as working for
peace, assisting refugees, supporting Friends
schools, and hosting conferences.
committee also includes ex officio those Friends who attend as visitors,
Liaisons, Representatives or Observers to the following
Quaker organizations: Evangelical Friends International, Friends
General Conference, Friends United Meeting, Evangelical Friends
Church, the Reunion General de los Amigos en Mexico. It includes
one member from the group of Pacific Yearly Meeting
to the Friends World Committee for Consultation: The convener attends
Representative Committee, convenes a
meeting of the Representatives at the annual session, and makes
annual report to the Yearly Meeting.
committees: The Yearly Meeting may set up additional committees as
necessary to carry out its purposes. Such committees
can be laid down when their assignments have been fulfilled and
full reports have been made to the Yearly Meeting.