Each Monthly Meeting should keep its own Minutes, signed by the Presiding
and Recording Clerks. Minutes
should include Treasurer’s reports and letters sent under
concern of the Meeting either as attached items or in the
body of the minutes.
Any financial records not included in the minutes: for example, copies
of deeds or contracts.
If the Meeting is incorporated, records of incorporation and minutes
of annual Meetings.
A membership list of the Monthly Meeting brought up to date annually
by the Monthly Meeting Recorder and
submitted, as requested, to the Yearly Meeting Statistical
Clerk. List of marriages under care of the Meeting
(whether of members or non-members).
Actively maintained Membership records of current or past members,
including record of births, marriages,
deaths and transfers.
6. Records of Final Affairs Instructions.
Records of membership of deceased or removed members.