A copy of the minutes of each Yearly Meeting, including all its attachments,
printed on archival (acid-free) paper
or other suitable form, which has been read and signed by
the Clerks. The attachments should include the reports of
the Nominating Committee, the Statistical Clerk and the
Treasurer. All Epistles from Friends Everywhere, or parts
thereof which have been read at plenary sessions by the
Reading Clerk, should be attached, as well as copies of all
Epistles emanating from Pacific Yearly Meeting.
A copy of the Treasurer’s Report, separate from the
minutes and signed by the Treasurer (even if one is
attached to the minutes); also reports of Auditors.
Copies of minutes of Representative Committee (sometimes called Interim
or Executive Committee).
Any minute or letter sent under concern of the Yearly Meeting such
as Travel Minutes, which may not be part of
Complete file of Friends Bulletin, and other publications under the
care of Yearly Meeting.
Copies of all Handbooks and Disciplines pertaining to Pacific Yearly
Meeting or the Quarterly Meetings that
Contracts and significant legal documents involving Pacific Yearly
Meeting or PYM Holding Corporation.