for the member
When a relationship with the new Meeting has been established, the
member applies to the Clerk of the old
Meeting for a Certificate of Transfer (Removal) to the new
2. At the same time, the member writes to the Clerk of the
new Meeting indicating that request for transfer has been
the ‘old’ meeting
1. The Clerk receives the request for transfer.
2. The request is read to the Monthly Meeting and is given to
the Oversight Committee.
3. If everything is in order, the Oversight Committee
recommends to the Monthly Meeting that the transfer be
4. The Meeting approves the transfer.
5. The Clerk or Recorder completes two copies of Certificate
of Transfer and partially completes one Acceptance of
Transfer. (see pp. 241-242) One copy of the Certificate and
the Acceptance are sent to the receiving Meeting. (see p.
240) (The old Meeting is obligated to inform the proposed
new Meeting of any special conditions or problems
experienced with a transferring member.)
6. The Clerk or Recorder retains one copy of the Certificate
7. If reply is not received in due time, another copy of the
Certificate of Transfer may be made and inquiry sent to
the new Meeting.
When the Acceptance of Transfer is received from the new Meeting,
a copy of the member’s Meeting Membership
Record is sent to the receiving Meeting, thus completing
the interchange. The Clerk or Recorder appends the copy
of the Acceptance to the Meeting Membership Record for
that member and files those documents, in whatever
manner the records of ‘former members’ are preserved.
The Friend remains a member of the ‘old’ Meeting
until the new Meeting has minuted acceptance in their
Meeting for Business. The date of that Meeting marks
membership in the new Meeting and is so reported to
the Yearly Meeting in the annual Statistical Report.
the ‘new’ meeting
The Clerk will have received the Member’s letter of
intention to transfer membership.When the Certificate of
Transfer (Removal) and the partially completed
Acceptance of Transfer are received, the Clerk
acknowledges them and reports it to the next Meeting for
Business. The material is given to the Oversight Committee.
To avoid unnecessary delay, the Clerk may do this
directly if the Overseers are to meet before the next
Meeting for Business.
2. The Overseers appoint a Visiting Committee, composed
of three Friends, one of whom is an Overseer. They
explore together with the transferring member such
matters as are necessary in order that there be common
understanding and comfort in the new relationship.
When the Visiting Committee finds clearness, it reports to
the Oversight Committee, which then makes its recommendation
to the next Monthly Meeting for Business. If
the Oversight Committee finds cause for delay, it reports
regularly of the delay to the Monthly Meeting for
Business. The matter should appear on the agenda until it
3. When the Oversight Committee recommends acceptance
of the Certificate of Transfer to the Meeting for Business,
the matter is held over until the next Meeting for
Business. No action is taken.
4. At the next Meeting for Business, the Meeting minutes its
decision regarding the acceptance of the Friend as a
member. With acceptance, that minute records membership
in the new Meeting as of that date.
5. The Clerk furnishes the member with a copy of the
6. The Clerk completes the Acceptance of Transfer (see
p. 238) and makes a copy of it.
The Clerk or Recorder sends the copy of the Acceptance of Transfer
to the Clerk of member’s old Meeting.
The Certificate of Transfer and the original Acceptance of Transfer
become the Meeting’s membership record. The
Recorder preserves them in the Meeting’s file
of current members. The Meeting will receive a copy
membership record from the old Meeting. This is not
an official record and may be stored in whatever manner
the Meeting holds background information about its
9. At the time of acceptance of transfer, the Monthly
Meeting should promptly arrange a welcoming for its
new member is included in the Meeting’s
next Statistical Report.
Meetings vary in how they distribute responsibilities of the Clerk
and Recorder. To avoid unnecessary delay or confusion,
each Meeting will prosper by clarification of these tasks.